Updated October 2021.
SECTION 1 ACTIVE MEMBERSHIP
SECTION 2 ASSOCIATE MEMBERSHIP
SECTION 3 HONORARY LIFE MEMBERSHIP
To participate in all-member town hall meetings regarding potential changes to the Employee Life and Health Trust (ELHT). This meeting shall include identified “risk factors” challenging the sustainability of the plan. These meetings shall be scheduled if the claims fluctuation reserve falls below 15% for the ELHT.
SECTION 3 RIGHTS AND PRIVILEGES OF HONORARY LIFE MEMBERSHIP5.3.1
The Annual Meeting shall be held in August of each year.
All active members in good standing in the Federation may attend the Annual Meeting.
Accredited delegates to the Annual Meeting shall be determined in accordance with Bylaw IV: Delegates.
A majority of the registered delegates to the Annual Meeting shall constitute a quorum.
The duties of the Annual Meeting shall be:
to ratify the priorities of the Federation;
to elect the Executive;
to determine all membership fees;
to approve the annual budget;
to receive the financial statement as certified by the auditor;
to appoint the auditor;
to create special committees;
to amend the Constitution and Bylaws of the Federation;
to approve, by a two-thirds (2/3) majority vote, Directives of the Federation;
to determine the disposition of funds in the Building Fund; and
to transact other business as determined by the approved agenda.
Resolutions to the Annual Meeting may be received from:
a local which has passed the motion at a general meeting;
the Representative Council which has passed the motion at a Council Meeting; and
a Standing Committee or Special Committee of the Annual Meeting.
Resolutions must be received in the provincial office by March 1.
New business motions will be accepted at the Annual Meeting until the conclusion of the third (3rd) day of the Annual Meeting under the following conditions:
new business motions to amend the Constitution and Bylaws are not acceptable;
new business motions must be filed on the appropriate form signed by five (5) accredited delegates representing at least three (3) locals;
new business motion forms shall be made available to members at least four (4) hours prior to the commencement of the Annual Meeting.
Time will be scheduled at the end of the second, third and fourth day of the Annual Meeting to consider new business motions; and
new business motions and rationale must be printed and distributed to delegates prior to being considered.
Resolutions to the Annual Meeting shall be moved and seconded by an accredited delegate prior to debate.
Notwithstanding 9.9 above, the chairperson of a Standing Committee who is not an accredited delegate may move at the Annual Meeting a resolution, which has been received from the Standing Committee.
If a legal opinion related to a resolution to the Annual Meeting has been received by the provincial office, such opinion shall be given to the local that proposed the resolution no later than five (5) business days after the provincial office has received the legal opinion and shall be distributed to delegates attending the Annual Meeting.
The Annual Meeting agenda shall include a period of up to thirty (30) minutes for questions and answers on budget and finances to occur immediately after the initial presentation of the budget by the first vice-president.
The Annual Meeting agenda shall include a period of up to thirty (30) minutes for questions and answers on the report of the general secretary to occur immediately after the report of the general secretary.
The Annual Meeting agenda include, as a timed item, a pension update by the OTF Table Officer, followed by a period of up to fifteen (15) minutes for questions and answers.
That a delegate at the ETFO Annual Meeting, within their allotted two (2) minute maximum time may call the question (close debate) only if they have not used any of this time to also speak to the motion.
The Annual Meeting agenda shall include a period of up to thirty (30) minutes for questions and answers to a panel of the released Executive members, through the president during non-election years.
The Annual Meeting agenda include, as a timed item, an Employee Life and Health Trust (ELHT) benefits report including a current audited financial statement, followed by a period of up to fifteen (15) minutes for questions and answers.
During election years, this timed item shall appear on the agenda on the day prior to elections occurring.
During a specified time-limited question and answer session, each speaker shall be limited to two (2) minutes on any one occasion for their question, the response and any supplemental questions and responses.
SECTION 3 ANNUAL MEETING
SECTION 4 ANNUAL REPORT
SECTION 5 FINANCIAL REPORT